There are many options that allow you to set up room policies exactly as you want. While it is very powerful, it is also a little overwhelming and tedious. Rooms makes this process a little easier with Hierarchical Setting Inheritance. Administrators can set up base rules on the location level for all rooms and then fine tune policies for each individual room. For more information about Hierarchical Setting Inheritance, please see here.
Click Rooms > Settings to edit settings for all rooms at location level.
Select time modes to set when rooms are open for booking, click Save to save settings, or X to cancel.
Set minimum and maximum booking durations
- Booking Lead Days: How many days in advance can user reserve the resource. Enter 0 for same day booking only
- When to start booking: Time when reservation can be made on each open day. e.g. 8am means no booking before 8am each day.
- Intervals between Reservations: Add 30 minutes before and after reservation. The resource must be free within 30 minutes before and after each reservation
Auto Cancellation Rules
Smart Lighting Control
Turn on/off meeting features
Configure whether and who to send notifications when there's a service request, or service order etc.
Configure email templates to send to employees
Configure the notice content to be displayed on Portal, Smart Meeting Room Display or Mobile App when employees book the room.